Speaking Engagement Terms and Conditions

Last Updated: 2.14.25

These Terms and Conditions ("Agreement") govern the speaking engagement ("Engagement") between [Your Full Name or Company Name] ("Speaker," "We," "Us," "Our") and [Client/Organizer Name] ("Client," "You," "Your"). By engaging the Speaker for an event, you agree to the terms outlined below.

1. Engagement Details

The Speaker agrees to provide speaking services for the event specified in the Agreement, including but not limited to:

  • Event date(s): [Insert Date(s)]

  • Event location: [Insert Venue Name, Address]

  • Topic(s): [Insert Topic(s) to be covered]

  • Duration of speaking: [Insert Timeframe]

2. Fees and Payment

  • Fee: The agreed-upon speaking fee is [Insert Amount] (the "Fee"). This includes the Speaker’s preparation time, travel time, and speaking time.

  • Deposit: A non-refundable deposit of [Insert Amount or Percentage] is due upon signing this Agreement to secure the engagement. The remaining balance is due [Insert Number of Days] before the event date.

  • Payment Method: Payments may be made via [Insert Payment Methods, e.g., Bank Transfer, Credit Card, PayPal].

  • Late Payment: If payment is not received by the due date, a [Insert Percentage]% late fee may be charged.

3. Cancellations and Rescheduling

  • By the Client: If the Client cancels the Engagement more than [Insert Number of Days] days before the event, the deposit will be forfeited, and no additional fees will be owed. If the Engagement is canceled less than [Insert Number of Days] days before the event, the full Fee is due.

  • By the Speaker: If the Speaker must cancel due to illness, emergency, or other unforeseeable circumstances, the Speaker will make reasonable efforts to reschedule or find a suitable replacement. If rescheduling is not possible, the deposit will be refunded.

  • Rescheduling: If the event is rescheduled, both parties will agree on a new date. Any travel-related costs or fees associated with rescheduling will be borne by the Client.

4. Travel and Accommodation

  • Travel Expenses: The Client agrees to cover all travel-related expenses, including but not limited to airfare, mileage, parking, and transportation to/from the venue.

  • Accommodation: The Client agrees to provide or reimburse the Speaker for accommodation if the event requires an overnight stay. A hotel of at least [Insert Star Rating] is preferred.

5. Speaker's Responsibilities

  • The Speaker will provide [Insert Amount of Time] of speaking time on the agreed topic(s).

  • The Speaker may use slides, multimedia, or other materials to enhance the presentation.

  • The Speaker will arrive at the venue at least [Insert Time] prior to the scheduled start time for setup and sound check.

6. Client's Responsibilities

  • The Client will provide all necessary equipment, such as microphones, projectors, screens, or other audiovisual tools, as specified in advance.